End-Point Assessment Coordinator

Job ID: 41

Category: SFJ Awards

Location: Sheffield Office/ Hybrid

Job type: Full Time



Job Summary:

SFJ Awards is a regulated awarding organisation in England, Wales and Northern Ireland. SFJ Awards is also an Apprenticeship End-Point Assessment Organisation approved by the Education and Skills Funding Agency to deliver End-Point Assessments to apprentices on a growing number of apprenticeship standards.

The purpose of this role is to deliver an effective, efficient and value for money programme of activities within SFJ Awards’ End-Point Assessment service offer. The post holder will work under the direction of the Head of End-Point Assessment as part of a team and will be liaising with and supporting a range of employers and training providers and in regard to a range of apprenticeship standards.

Sheffield (Hybrid role with flexibility to work from home 2 days per week.)

£28,000 – £30,000 per annum.

Key Responsibilities:

Reporting to the Head of End-Point Assessment, the post holder’s key responsibilities will include:

  • Monitoring the pipeline for and scheduling End-Point Assessments in line with contractual and organisational requirements.
  • Liaising with employers/training providers to support them with the EPA process.
  • Managing documentation associated with the EPA process, including processing EPA pay claims.
  • Supporting the Lead EPA Co-Ordinator to coordinate and execute EPAs.
  • Recruiting, assigning work to EPA Independent Assessors.

Specific Responsibilities

Specifically, the post holder is responsible for:

  • Scheduling End-Point Assessments to meet contractual and organisational requirements, including negotiating with employers/training providers where resource or other logistical conflicts arise.
  • Collating and ensuring the secure and timely delivery of EPA resources to assessment locations.
  • Providing invigilation support for the delivery of EPA components.
  • Providing employers and training providers with information and advice to support them with the EPA process, keeping them informed of scheduled activities and providing them with the appropriate resources to assist them in planning for and facilitating EPA activities.
  • Monitoring the pipeline and resolving any capacity or other resourcing issues in line with SFJ Awards’ policies and procedures, escalating where necessary to the Head of End-Point Assessment.
  • Assigning Independent Assessors and Lead Independent Assessors, providing them with necessary information, advice, and support to carry out their roles efficiently and to the standards expected.
  • Maintain accurate and up-to-date information and records, including managing documentation and information tracking on the SFJ Awards E-Portal.
  • Processing EPA pay claims.
  • Supporting the EPA quality assurance team with the administration, coordination, and facilitation of standardisation events.
  • Working as an effective team member to support SFJ Awards to achieve business objectives.
  • Acting in accordance with organisational values and behaviours and as an ambassador for SFJ Awards and the wider Workforce Development Trust in all interactions with contacts, both internal and external.

Person Specification:

  • Teaching, training, or assessor qualifications – Desirable
  • Degree or diploma level qualification in any field, or equivalent experience.
  • Knowledge and understanding of the roles and responsibilities of the organisations involved in apprenticeship delivery in the U.K.
  • Knowledge and understanding of assessment methodologies used within apprenticeship end-point assessment – Desirable
  • Knowledge and understanding of vocational training provision – Desirable
  • Experience of planning and managing the logistics involved in scheduling and resourcing programmes of activity at a range of locations and with a range of parties involved.
  • Experience of coordinating the planning and delivery of vocational learning, training, or assessment sessions – Desirable
  • Experience of undertaking invigilation under examination conditions – Desirable
  • Experience of working to robust quality assurance requirements, preferably within a regulated services context.
  • Experience of recruiting, assigning work to and performance managing external providers of services/associates.
  • Experience of document management.
  • Experience of implementing defined financial procedures relating to contract delivery.
  • Experience of building and sustaining effective working relationships with customers and stakeholders from different organisations.
  • Experience of managing multiple streams of work to achieve defined objectives.
  • Strong communication, influencing and interpersonal skills.
  • Strong attention to detail.
  • Strong customer service skills.
  • Able to work on own initiative and as part of a team, delivering to time, cost, and quality requirements.
  • Ability to follow, evaluate and propose improvements to operating procedures.
  • Ability to manage conflicting demands and deadlines.
  • Competent IT user.
  • Able to undertake travel and to be mobile across the UK as required.
  • Able to work autonomously with self-motivation, resilience, and confidence.
  • Able to take a flexible approach to tasks, travel and hours of work as required should EPA events need to be scheduled to take place outside of normal working hours to meet customer requirements.


  • Generous annual leave entitlement up to a maximum of 28 days, plus public holidays, and a potential Christmas closure.
  • Flexible working 2 days per week working from home with a dress for your day approach.
  • In touch monthly session with the CEO.
  • Employee referral recruitment scheme.
  • We provide enhanced leave, bereavement, carers, maternity, paternity, and sickness leave.
  • Health and wellbeing benefits, access to our mental health first aiders, a confidential employee assistance programme, free eye tests and payment for an annual flu jab.
  • Pension scheme up to a maximum contribution of 6%, matched by the company, along with death in service coverage at three times annual salary.
  • Flexible employee benefits, portal including a cycle to work scheme.
  • Frequent organisational development days and departmental training budgets.
  • Payroll giving, this is a tax-free way to donate to any charity, good cause or place of worship.

The Workforce Development Trust is an equal opportunity employer and welcomes everyone.

We strongly encourage people of all gender, religion, ethnic backgrounds, sexual orientation, and individuals with disabilities to apply.

If you need any reasonable adjustments at any point, please let us know. In your application, please feel free to advise on your preferred pronouns, for example she/her, he/him, they/them etc.

Closing date: 19 August 2022.

Please include your CV when applying.

Please note only shortlisted candidates will be contacted.

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